Article I NAME

The name of this non-profit corporation shall be Nevada Chapter of the College and University Personnel Association for Human Resources for (NVCUPA-HR). This Association is organized and is to be operated exclusively for charitable and educational purposes with the meaning of sections 501(c)(3) and 170(c)(B) of the Internal Revenue Code of 1954 (or the corresponding provisions of any further United States Internal Revenue law). This Association is a Chapter of the College and University Personnel Association for Human Resources (CUPA-HR) and as such will abide by all appropriate CUPA-HR requirements.

Article II PURPOSE

This Chapter is created to promote closer cooperation between institutions of higher education in the State of Nevada toward the advancement of personnel and human resources administration. Specific purposes are as follows:

Article III MEMBERSHIP

Section 1. Eligibility

Any institution of higher education or agency directly involved in the administrative personnel responsibility of such institutions of higher education in the State of Nevada is eligible for institutional membership with one designated voting representative.

Any person or individual with personnel or human resources administration responsibility in a member institution shall be eligible to participate in the activities and meetings of the Chapter, hold office in the Chapter and serve on subcommittees.

Article IV ORGANIZATION

Section 1. Officers, Board of Directors and Representatives

Subsection A: Chapter Officers

Officers of the Chapter are President, President-Elect, Secretary/Treasurer, Program Coordinator, and Past President. Per CUPA-HR National by-laws, all officers of the Chapter are encouraged to be members of the National CUPA-HR organization and the President is required to hold National membership. If the member institution from which a President comes is unable to make this designation, the Chapter will pay for the President's National membership.

Subsection B: Board of Directors

The President, President-Elect and Secretary/Treasurer shall constitute the Board of Directors for the corporation. A simple majority of the members of the Board shall constitute a quorum for the purpose of transacting business. A simple majority vote is required to carry out any issue before the Board of Directors. The Board of Directors is empowered to act on behalf of the Chapter in all instances except those involving:

Except as herein provided, "Robert's Rules of Order as Revised" shall govern the proceedings of the Board of Directors during any meeting. The order of business may be altered or suspended at any meeting by a majority vote of the members present.

The corporation shall have a resident agent in the manner provided in NRS 78.090, 78.095, 78.097 and 78.110. The Board of Directors shall appoint a resident agent for the corporation.

Subsection C: Regional Representative

The Chapter, as an affiliate of CUPA-HR, is also responsible for selecting a State representative to the Southwestern Region Board of Directors of the College and University Personnel Association for Human Resources. Per the Southwestern Regional By-laws, this individual is required to hold National membership in CUPA-HR. State representatives to the regional board serve a two-year term, commencing on July 1 and terminating June 30, two years hence. At the time of selection, the President of the Chapter shall poll the membership to inquire about interest in the position. The Executive Committee shall then select the representative by majority vote.

The selected State representative is responsible for acquiring and securing funds necessary for travel and activities related to the position within the Southwestern Region Board of Directors. The representative may solicit financial assistance from the Chapter, but there is no guarantee such funding will be available or approved.

Section 2. Term of Office

Term of office for all elected Chapter positions shall be one year beginning July 1. Newly elected Chapter Officers may be invited to meet with present officers prior to taking office for the purpose of planning an orderly transition and programs for the subsequent year.

Section 3. Duties

The President is responsible for carrying out the objectives and purposes of the Chapter and for the conduct of the Chapter's business. The President shall call and preside at formal meetings of the membership and Board of Directors.

The President-Elect shall automatically be elected President at the time of election of new officers. The President-Elect shall serve in the absence of the President, carry out duties assigned by the President and be responsible for the promotion of the Chapter, annual distribution of the membership directory, and membership recruitment. The President-Elect shall serve on the Board of Directors.

The Secretary/Treasurer shall be responsible for financial matters and shall record minutes of the meetings and ensure that members are notified of time, date and place of meetings and shall distribute agenda materials, newsletters, or other appropriate communication. The Secretary/Treasurer shall have custody of the history of the Chapter and shall be responsible for the current maintenance of that history. Upon leaving office, the Secretary/Treasure shall prepare and present to the Chapter a report detailing the revenue and expense transactions conducted during their term, and a statement of the financial status of the Chapter as of June 30 of that year. The Secretary/Treasurer shall serve on the Board of Directors.

The Program Coordinator is responsible for coordinating development programs and services. The Program Coordinator shall assist the President in planning and carrying out the programmatic functions of the Chapter.

The retiring President shall automatically be elected Past President and shall chair the Nominating Committee.

Immediately after each election of new Chapter officers, the incoming Chapter president is responsible for submitting to the National Office and the Southwestern Region Chair a list of the elected officers, a list of the current membership, and the projected meeting schedule of the Chapter.

Section 4. Elections

An election will be held prior to the annual Spring meeting. The Nomination and Election Committee shall be charged with the responsibility of conducting a fair and impartial election. Election to office shall be by a simple majority of returned ballots. New officers will be announced at the annual Spring meeting.

In the event of a vacancy of office for the President-Elect, Secretary/Treasurer or Program Coordinator, the Board of Directors shall make an interim appointment that shall be for the length of the former incumbent's term of office. In the event of a vacancy to the office of President, the President-Elect will serve in the absence of the President.

Section 5. Committees

The Nomination and Election Committee shall be a standing committee of the Chapter. The Nomination and Election Committee shall solicit from the membership, suggestions and/or nominations for candidates for each elective office to be filled. The Committee will also accept and encourage self-nominations to each office. Prior to additional action, the Committee shall contact each candidate in order to ascertain his or her willingness to be placed upon the ballot. Candidate names for each office to be filled will be placed upon the ballot in a random order. Ballots will be sent in an identical manner to each voting representative. Ballots may be sent via electronic mail or fax if the committee so chooses, or the committee may poll the representative via telephone or mailed ballot.

The Roadrunner Award Committee shall be a standing committee of the Chapter. The chairperson of this committee shall be the most recent recipient of the award, if the most recent recipient is unable to serve, the President shall select a qualified substitute. The purpose of this award is to identify and recognize a Human Resource professional who is a positive role model having made significant contribution(s) to the profession, his/her campus, and/or National or Nevada CUPA-HR. A significant contribution may include something innovative, service connected, creative, etc. The process for this award is by the CUPA-HR Chapter. The Roadrunner Award Committee shall select the recipient by majority vote of the committee. The chairperson shall be responsible for communicating the selection to the appropriate Southwest Regional representative. The announcement of the award shall be made at the annual Southwest Regional CUPA-HR Conference.

The Nevada (NV) Chapter Grant Committee shall be a standing committee of the Chapter. Increasing the professional development opportunities for our chapter members is the purpose behind awarding NV Chapter Grants.

The Chairperson of this committee shall be elected by a majority vote of the committee itself. If the committee is unable to elect a chairperson, the President will appoint a member of the committee to act as chairperson.

Members of the committee shall consist of volunteers from Chapter members and previous fiscal year recipients of Chapter Grants. Committee members who apply for a grant are unable to vote for recipients of such grants during their term as NV Chapter Grant Committee members.

The Nevada Chapter Grant Committee shall solicit from the membership, applications for Chapter Grants. Applications for NV Chapter Grants must complete the NV Chapter Grant Application form which may be sent via electronic mail or fax.

The NV Chapter Grant Committee is charged with forwarding their recommendations to include the recipients and grant amount to the NV Chapter Bard of Directors (President, Secretary/Treasure/President Elect). Board members who have applied are ineligible to vote. The Board will then make the individual selections and determine the number and amount of grants to be awarded each year. Board decisions are reached by a majority vote; decisions are final and non-negotiable.

In order to encourage and reward participation in the NV Chapter, active NV Chapter CUPA-HR members (members of the NV Chapter Board, members of the NV Chapter committees/sub-committees, and NV Chapter Officers) are given preference over other members in the selection process.

Recipients may use the grants for Human Resources-related professional development and/or educational programs offered during the fiscal year, which begins July 1 and ends June 30 of the following year.

Applications for NV Chapter Grants for the upcoming fiscal year (July1 - June 30) are accepted until June 1st of each year. Recipients of the grants will be selected by July 1.

The Chapter Board may choose to extend the deadline for the acceptance of applications submitted for chapter grants. Extensions will be communicated to members at chapter meetings or via e-mail.

A NV Chapter Grant must be used towards any one HR-related professional development and/or educational program. The Grant is non-transferable. Grant recipients must apply the grant to the registration cost, transportation, meals, and lodging expenses associated with the educational offering. Immediately following the professional development opportunity, the recipient shall provide a report to the Chapter an overview of the professional development program during the next regularly scheduled Chapter meeting.

The President, with the concurrence of the Board of Directors, may appoint sub-committees to advise and assist the President and Board of Directors in the furtherance of the Chapter's purposes and objectives. The President shall be an ex-officio member of each sub-committee. The President will designate one (1) individual from each sub-committee as the chairperson for such groups. All sub-committees shall be appointed as needed for the duration of the membership year in which they are appointed. If their task is completed before the membership year is completed, the sub-committee shall be disbanded. If their task is not completed during the membership year, the new President, with the concurrence of the Board of Directors, may reappoint the sub-committee.

Article V MEETINGS

The Chapter will meet at least once annually in the spring and at other times as appropriate, at a time and place designated by the Board of Directors. For all items except Dissolution, quorum at a properly called meeting shall consist of those who attend. A simple majority vote of members present at a properly called meeting is sufficient to carry out any issue before the Chapter, with the exception of By-law Amendments and Dissolution. Except as herein provided, "Robert's Rules of Order as Revised" shall govern the proceedings of the Chapter during any meeting. The order of business may be altered or suspended at any meeting by a majority vote of the members present.

Article VI VOTING PRIVILEGES

Each institutional member shall designate a key representative who will be the voting member for that institution. The voting member may delegate their vote to another member of their institution or may cast a vote In absentia.

Article VII DUES

Annual dues of $75.00 per institution are due July 31 of each year. Annual dues provide voting privileges for the key representative of the institution.

The Chapter membership year is July 1 through June 30. If a membership is begun between January 1 and March 31, the initial dues are $25.00. Memberships received after the 1st of April become effective the 1st of the following July. In addition, applicable registration fees for meetings, conferences, or seminars shall not be considered as dues.

Article VIII AMENDMENTS

Any provision of these by-laws may be amended by a two-thirds majority vote of members present at a properly called meeting of the Chapter.

Article IX DISSOLUTION OF ORGANIZATION

For the purposes of Dissolution of Organization, quorum shall be a majority of institutional members. Upon the presence of a quorum at a properly called meeting, a two-thirds majority vote of members present is required for Dissolution of Organization. Upon the dissolution of this corporation, assets shall be evenly divided and distribute to current member institutions. Distributed assets must be exclusively for charitable and educational purposes within the meaning of sections 501(c)(3) and 170(c)(B) of the Internal Revenue Code of 1954 (or the corresponding provisions of any further Unites States Internal Revenue law).

Article X EFFECTIVE DATE

These by-laws are adopted and ratified by a two-thirds majority vote of persons present at an organizational meeting, called for such purpose, held in the city of Reno, State of Nevada, on the 5th day of November 1992. Amended: June 07, 1996. Amended: December 14, 1998. Amended: September 4, 2001.