Minutes from September 9, 2000 Meeting

Present: Debi Olson, Sephanie Flatt, Robin Freestone, Missy Cottle, Marlies Steele, Karen Emptage, Larry Hamilton, Pat La Putt, Matt Garland, John Mueller, Linda Carter, Lucina Lewis, Irene Tucker, Ellen Shafer, Marsha Lindeken, Jennifer Sussman

This was the first meeting of the fiscal year 2000-2001. The meeting was called to order by Debi Olson, President.

Debi introduced the new the officers and described each role:

Marlies Steele reported the balance in the account was $1,875.03. It was noted that no dues were collected from campuses last fiscal year. The dues in the past have been $50 per campus per year. The topic of dues was open for discussion.

Robin Freestone suggested the dues from last year be collected in order to increase the fund from the current balance. However, it was discussed that since the new fiscal year began on July 1, 2000, past dues could not be paid from last year's budget.

Marlies will send out invoices to each campus requesting payment of dues for this fiscal year. The motion to move was made by Marsha Lindeken and seconded by Robin.

Karen explained that the chapter sends the President-Elect to the Association Leadership Program each year. This program is designed to promote professional development. The program was held July 14^th through the 16^th in Tempe, AZ, home of Arizona State University, her alma mater. Karen learned about the Board of Directors, and chapter, regional and national leaders. David Ulrich’s book laid the theme of the conference. Program attendees defined human resources as a profession and designed a professional profile to the Chief Human Resources Officer (CHRO). She has now a clearer sense of the skills and role of the CHRO. It is a human resources professional who has knowledge of the law, compensation, training and development, employee relations, affirmative action, etc. and serves as consultant and is a life-long learner who is decisive and practical.

Debi asked if money was available for scholarships and Larry Hamilton said that the chapter can use their funds as they see best.

Larry Hamilton stated that CUPA National has a website of "best practices" that chapters have adopted.

Debi asked if we should pursue the questionnaire. Larry suggested that if there has been a "best practice(s)" adopted as a chapter, we would want to list it on the questionnaire.

Robin stated that holding meetings by video conference was very effective and beneficial given the diverse geographic locations of the different campuses.

If someone has further ideas, please contact Debi.

The conference will be held on May 6^th through the 9^th, 2001 at the Silver Legacy. Larry is on the committee and reported that the committee will be choosing the speakers after the submittal deadline in November 2000. The registration fee will be the same as last year, $235 with reasonable lodging rates of $89/night. Information can be found on the Southwest Region web page at www.CUPAHRregions.org. Choose the Southwest Region link.

There will be different awards given at the conference and Larry said it would be nice to award the Road Runner Award to someone at the conference. There will also be other awards presented including the Regional Lifetime Membership award and Excellence in HR Management award to a campus.

Debi inquired on descriptions of award qualifications for solicitations and Larry informed us that they are on the web page.

On July 8, 2000, Debi and Robin met with the regional committee at the Silver Legacy. Debi and Robin are charged with off-site activities for conference participants. They are looking at the Tahoe Queen for a lunch cruise and reserving the whole boat. The cost will be approximately $35/person and they are currently getting quotes on bus transportation. Larry informed us that the cost would be included in the full registration fee. Other events in the planning stage are a tour of Virginia City and a golfing event. Robin asked Larry on his estimate for number of golfers who might be interested. Larry stated that the turnout is greater if the golfing event in publicized in the registration information. Also, Debi and Robin are looking for entertainment suggestions for local entertainment to perform for about 20 minutes in the main lobby conference area ie. piano player, musician, etc. Contact Debi with your ideas.

Our chapter will be responsible for conference registration.

Please fax each campus’ staff member list to Karin Emptage at (702)895-1545. Karin needs the following information: name, title, phone number, e-mail address and fax number. This information will be updated on the Nevada chapter website. UNLV will update the website with this information.

It was discussed that it is important to get as many chapter members involved as possible and also the idea of having guest speakers at our meetings. E-mail topics to Debi.

Karin suggested topic ideas that will help us with professional development.

Larry suggested having all campuses meet for 1-2 days to discuss the business practices of all UCCSN entities, ie. HRMS, HR, Affirmative Action, classification, recruitment, etc. Many of these problems are encountered by campuses and the campuses deal with the same issues, ie. the legislature, classified system, HRMS, etc. The program will be held in Las Vegas or Irene Tucker suggested the WNCC campus.

Robin stated it is helpful to see how other UCCSN entities conduct business and solve problems.

Please send your ideas to Missy Cottle.

Debi asked if our chapter can use the funds for this purpose and Larry stated that the only restrictions on spending our fund are the restrictions applied by the chapter.

Debi suggested beginning a committee. Robin, Karin, Larry, Debi volunteered to work with Missy. Anyone interested in volunteering on the committee is to contact Missy.

The national conference will be held in Nashville in October. No one is planning to attend from our chapter.

Larry stated that national is interested in receiving feedback from the community colleges to ensure that their needs are being met.

Debi stressed the importance of bringing in new members into our group. Sharing ideas is important and it gets new people involved as officers who have never served before. Irene Tucker, Ellen Shafer, Lucina Lewis and Linda Carter stated they are all excited to be involved.

Larry suggested that it is important to get directors involved too.

The next video conference meeting is scheduled for Tuesday November 14^th from 9 a.m. to 11 a.m. Tentative sites are: WNCC Room 308, GBC Room 124, Las Vegas Computing Center and Charleston campus, and Reno Computing Services Room 47.

There being no further business, Stephanie Flatt made a motion to adjourn the meeting. Marsha Lindeken seconded this.