Clearance Steps for Professional Staff and Academic Faculty
Employee clearance is an official checkout procedure required by the University.
Please contact Pat La Putt in Human Resources at ext. 5-3958 to schedule a meeting for final clearance. At this meeting you will review benefits options and discuss clearance issues.
To prepare for this meeting, please review the following list of clearance items/areas and their descriptions.
1. Library Fines. The UNLV Library will be contacted to determine in materials are outstanding or if unpaid fines exist. If you currently hold materials you should return them to the library. You will also need to pay any outstanding fines before completing the clearance process.
2. Parking Fines. The UNLV Department of Public Safety will be contacted to determine if unpaid parking fines exist. If you have unpaid fines you should go to the Public Safety Building for payment.
3. Keys and Gasoline Credit Cards. The Work Control Center will be contacted to determine if you have keys and gasoline credit cards that need to be returned. These items should be brought with you to your clearance meeting.
4. Telephone Credit Cards. The Communication Services Department will be contacted to determine if you have telephone credit cards that need to be returned. These items should be brought with you to your clearance meeting.
5. Procurement Cards. The Office of Disbursements will be contacted to determine if you have a Procurement Card. Those individuals that possess this card will need to turn the card in at your clearance meeting.
6. Diner's Club Card. The Office of Disbursements will be contacted to determine if you have a Diner's Club Card. Those individuals that possess this card will need to turn the card in at your clearance meeting..
7. Outstanding Travel. The Office of Disbursements will be contacted to determine if any outstanding travel advances or claims exist. Appropriate travel claim forms or checks should be given to this office to clear any outstanding items.
8. Computer Loan. The Bursar's Office will be contacted to determine if you have an outstanding computer loan or owe fees related to a grant-in-aid. Payment will usually come from your final paycheck. If the amount is in excess of you final check, you will need to make discuss payment arrangements with the Bursar's Office.
9. Departmental Signoff. In addition to the items listed above, the department will need to signoff for the employee. This signoff will represent that the employee has satisfied all requirements related to the department. Such requirements might include:
- Department Keys for desk, filing cabinets, etc. have been turned in.
- Laptop computer or other equipment is accounted for and turned in.
- Final student grades have been filed.
- etc ...
Also, please remember that a terminating EDOC will need to be prepared. This EDOC is to state the last paid date of employment and list any annual leave balances that are to be paid and should be accompanied by the resignation letter accepted by the supervisor.
Please contact Pat La Putt at 5-3958 or pat.laputt@unlv.edu if you have any questions.
